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| Regain control over the size of your bullets (PowerPoint 2002)
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If you enter a long bulleted list into a slide placeholder in PowerPoint 2002, you may notice that your text begins to shrink so that each new bulleted item fits within the existing boundaries of the placeholder. If this is exactly what you want, thank Office XP's AutoCorrect enhancements. However, if you intended to keep the font of your bulleted items at a specific size, don't get frustrated--simply turn off this new enhancement. To do so, choose Tools | AutoCorrect Options and click on the AutoFormat As You Type tab in the AutoCorrect dialog box. Next, deselect the AutoFit Body Text To Placeholder option under the Apply As You Type heading and click OK. Now, when you return to your slide and enter additional bulleted items, the entries extend past the placeholder boundaries rather than shrinking to fit within them. |
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| How to remove the underline from a text hyperlink in PowerPoint 2002 | By default, when you assign a hyperlink to existing text on slide, the text appears during your presentation with the underline format. Often this is a good way to differentiate it from normal text, but sometimes the slide's design or the manner in which you wish to give the presentation benefits from a concealed hyperlink. And if you've ever tried to highlight the text on the slide and then reformat it, you know that this method won't get rid of the underline. But there is a way to rid your hyperlinked text of the underline format. First, remove the existing hyperlink by simply selecting the text on the slide, right-click on it and choose Hyperlink | Remove Hyperlink from the shortcut menu. Since there's no longer a hyperlink assigned to the text, the underline format disappears. Next, select the text box (rather than the text within the text box), press [Ctrl]K or right-click on it and choose Hyperlink from the shortcut menu to display the Insert Hyperlink dialog box. Then simply add the desired hyperlink as you normally would and click OK. Now, when you view your slide show, your text won't be underlined, yet when you click anywhere in the text box, you'll be brought to the destination you assigned to the text box in the Insert Hyperlink dialog box.
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| Reactivating the Preview button when using PowerPoint's transparency sliders (2002)
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When adjusting transparency for an object fill, it's a lot easier to preview the changes before you apply them so you don't need to exit and reopen either the Fill Effects or the Format AutoShape dialog box. However, when you adjust the From and To Transparency sliders for a gradient fill on the Fill Effects dialog box's Gradient property sheet, you may find that the Preview button has become unavailable (grayed out). When this happens, choose the same color you already have from the Color 1, the Color 2, or the Preset Colors dropdown list. This should reactivate the Preview button without changing your desired color and transparency settings. Now you can preview your new transparency settings without exiting the dialog box. |
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| Adjusting your WordArt picture fills in PowerPoint 2002
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You may not have realized, but you can edit your WordArt picture fills as you would any other inserted image using the tools on the Picture toolbar. To fill your WordArt text with an image, click the Format WordArt button on the WordArt toolbar to launch the Format WordArt dialog box. Next, click the Colors And Lines tab and choose Fill Effects from the Color dropdown list in the Fill panel to launch the Fill Effects dialog box. Then, click on the Picture tab, click the Select Picture button, navigate to and select your image file in the Select Picture dialog box, and click the Insert button. When you return to the Fill Effects dialog box, click OK, and then click OK again in the Format WordArt dialog box. Now that your WordArt text is filled with an image, you can use the Color, More Contrast, Less Contrast, More Brightness, and Less Brightness buttons on the Picture toolbar to fine-tune the look of your picture fill. |
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| Add an animated GIF to your PowerPoint 2002 slide show
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Adding motion to graphics is easier now that you can download animated gifs files from the Internet. And PowerPoint 2002 also has some animated graphics in the Clip Organizer. To add a clip from the Clip Organizer, choose Insert | Movies And Sounds | Movie From Clip Organizer from the menu bar. Click on the animated graphic to insert it into your slide. To add a downloaded animated gif file to a slide show, choose Insert | Movies And Sounds | Movie From File from the menu bar. Select All Files (*.*) from the Files Of Type dropdown list. Then, locate and select the animated gif file and click OK. You won't see the animation in Normal, Slide Sorter or Slide views. To play an animated GIF picture, you must switch to Slide Show view. They'll also play if you publish your presentation as a Web page and then view it with a Web browser. |
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| Create your own default presentation in PowerPoint 2002
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When you launch a blank presentation in PowerPoint, the default settings go into effect. This means that the first slide of your new presentation will be shown according to how you have the default settings adjusted. Often a user won't alter these settings even if he continually changes things such as the slide layout or the fill color of AutoShapes to match a commonly used color scheme or to incorporate the company's logo onto every slide. But if you follow a few quick steps to save a new blank presentation design template, you'll never have to go through the tedious tasks of changing them all at startup time again. The first thing you need to do is launch PowerPoint and change all the settings until you have them the way you want them to remain as your new defaults. You can choose the default slide layout by choosing Format | Slide Layout and then selecting any format in the Slide Layout task pane and applying it to the slide. You can also change the initial view (for example, from Slide to Slide Sorter), or change the size of the Outline Window and Slide Window in Slide view. If you want to change the default fill color for AutoShapes, first place a shape on your slide, and then choose Format | AutoShape to access the Format AutoShape dialog box. Choose the color you want as your default from the Color dropdown list in the Fill panel, select the Default For New Objects check box and click OK.These are just a few examples of what settings you can change of your default blank presentation. For example, you can also insert your company logo onto the slide so that it appears every time you launch a new presentation. Once you have everything adjusted the way you want, simply choose File | Save As, type Blank into the File Name text box, and select Design Template (*.pot) from the Save As Type dropdown list. Next, locate your Office folder and then open your Templates folder if you aren't already directed there in the Save In dropdown list and navigation window. Finally, click Save and then you're all set. Now the next time you open a blank presentation your new settings will appear as the defaults.
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| Release your AutoShapes from PowerPoint's auto-resizing grip in PowerPoint 2002
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While it can be helpful to have your AutoShape resize to fit any text you type in it, there are times when this resizing is simply a nuisance. And, you probably know that trying to drag the AutoShape's editing handles to shrink or enlarge the object after you've entered text is a futile endeavor. This is because PowerPoint automatically resizes AutoShapes to fit to the text you place in them. Fortunately, changing this default is easy. First, choose Tools | AutoCorrect Options, and then click on the AutoFormat As You Type tab in the resulting AutoCorrect dialog box. Next, deselect both the AutoFit Title Text To Placeholder and AutoFit Body Text To Placeholder check boxes, and then click OK. Now your AutoShapes won't automatically be resized as soon as you enter text in them. If you decide you do want an AutoShape to fit your text exactly, right-click on the AutoShape and choose Format AutoShape from the shortcut menu. When the Format AutoShape dialog box appears, click on the Text Box tab, place a check mark in the Resize AutoShape To Fit Text check box, and click OK. This way, you can resize if you need to on an individual basis, but the default setting won't force all your AutoShapes to resize whenever you enter text. |
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| Use the keyboard to create a numbered list in PowerPoint 2002 | It's easy enough to apply the numbering format to a list in PowerPoint by selecting the text in a textbox and then clicking the Numbering button on the formatting toolbar. However, even this simple step can be bypassed. The next time you want to create a numbered list in a text box, simply type 1, press [Tab], and then type in the first entry. To move onto the next entry, press [Enter] and PowerPoint automatically enters a 2 and moves your insertion point to align with the first entry. You can continue creating the list in this way and PowerPoint will continue to insert consecutive numbers. |
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| Create flexible flowcharts and org charts with connectors in PowerPoint 97-2000-2001-2002
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You can easily create flowcharts or other connected object schemes using PowerPoint's Connectors feature. PowerPoint's Connectors feature enables you to connect AutoShapes, text boxes, WordArt, clip art--even OLE objects. To do so, first insert, modify, and position at least two objects as you want them to appear on your slide. Next, display the Drawing toolbar (if it isn't displayed already) by right-clicking on any open toolbar and selecting Drawing from the resulting shortcut menu. To connect two objects, choose AutoShapes | Connectors from the Drawing toolbar. Select the connector tool you'd like to use, then position the pointer over one of the objects you'd like to connect. When you do, the pointer changes to a connector icon, and the object's connector handles are displayed in blue. Place the mouse pointer over the connector handle from which you'd like to connect, and then click once. Now, place the mouse pointer over the connector handle of the object to which you'd like to connect, then click again. When you do, PowerPoint inserts a connector line between the objects' connector handles. If you decide you'd like to rearrange the location of the connected objects, simply drag them to the desired location--the connectors stay in place and adjust their paths accordingly. |
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| Editing WordArt picture fills in PowerPoint 2002
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You may not have realized, but you can edit your WordArt picture fills as you would any other inserted image using the tools on the Picture toolbar. To fill your WordArt text with an image, click the Format WordArt button on the WordArt toolbar to launch the Format WordArt dialog box. Next, click on the Colors And Lines tab and choose Fill Effects from the Color dropdown list in the Fill panel to launch the Fill Effects dialog box. Then, click on the Picture tab, click the Select Picture button, navigate to and select your image file in the Select Picture dialog box, and click the Insert button. When you return to the Fill Effects dialog box, click OK, and then click OK again in the Format WordArt dialog box. Now that your WordArt text is filled with an image, you can use the Color, More Contrast, Less Contrast, More Brightness, and Less Brightness buttons on the Picture toolbar to fine-tune the look of your picture fill. |
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| Customize your black & white view settings in PowerPoint 97-2000-2001-2002
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There's more to black & white viewing than at first appears. First, to switch to a black & white view (e.g., to preview how a slide will print to a black & white printer), choose View | Black & White if you're using PowerPoint 97/2000 or View | Grayscale if you're using PowerPoint 2001/2002. If a secondary window doesn't launch by default displaying your slide in full color, you can open it manually by choosing View | Slide Miniature. Now, to alter your Black & White or Grayscale settings, right-click ([ctrl]-click on the Mac) on your slide in your main work area and choose either Black & White or Grayscale from the resulting shortcut menu. In the submenu you'll find eight additional choices, such as Inverse Grayscale and Gray With White Fill. You can also mix Black & White and Grayscale options for different objects on your slide. To change the view for one object only while you're in this mode, right-click ([ctrl]-click on the Mac) on it and choose Black & White or Grayscale from the resulting shortcut menu, and then select a new view option from the submenu. |
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| Create secondary charts quickly from an original chart in PowerPoint 97-2000-2001-2002
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If you need to create a chart that isolates only part of the data in a chart that's already been created for PowerPoint using Microsoft Graph, you don't need to re-enter any data for your new chart. Instead, simply select the original, press [Ctrl]C ([command]C on the Mac) to copy it to your clipboard, and then navigate to any other slide and press [Ctrl]V ([command]V on the Mac) to paste it there. Now, instead of displaying all of the columns or rows of data (the default setting), you can hide what you don't want displayed. To do this on your new chart, double-click on the chart to open the datasheet. To hide a row, simply double-click on the row number. The data in the row is dimmed and the data is removed from the chart. (To redisplay the row, double-click on the row number again.) Do the same for any columns you want hidden. Then, return to the slide by clicking outside the chart and save the presentation file. You now have two chart slides showing different views of the data without much effort. |
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| Place the tools you plan on using to design your slide at your fingertips in PowerPoint 97-2000-2002
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There are a lot of useful tools packed away in PowerPoint's menus and submenus, but let's face it--there are some that you'll use a lot more than others while designing slides for any particular presentation. Fortunately, rather than navigating repeatedly to an oft-used tool, you usually can tear off the menu or submenu in which it resides so you have easy access to it while you work. To do so, first navigate to the menu in which a tool or group of favorite tools resides and look for a thin shaded bar at the top or to one side of the items in the menu. If you see one, click on it and drag it off toward the center of your slide. If it's a true tear-off menu, it will detach from its original location and become a "floating" toolbar. Now you can drag it off to a convenient location and you'll only need to click on the appropriate tool whenever you want to use it rather than navigating through menus and submenus. To get rid of your floating toolbar, click on the X in its upper-right corner. Note that even after you tear off a menu, it still can be accessed in its original location. Popular tear-off menus include AutoShapes, all of the subcategories of AutoShapes, Align And Distribute, Order, Nudge, and Fill Color. |
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