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PowerPoint 2002 Tips And Tricks

  1. Regain control over the size of your bullets (PowerPoint 2002)

  2. How to remove the underline from a text hyperlink in PowerPoint 2002

  3. Reactivating the Preview button when using PowerPoint's transparency sliders (2002)

  4. Adjusting your Word-Art picture fills in PowerPoint 2002

  5. Add an animated GIF to your PowerPoint 2002 slide show

  6. Create your own default presentation in PowerPoint 2002

  7. Release your AutoShapes from PowerPoint's auto-resizing grip in PowerPoint 2002

  8. Use the keyboard to create a numbered list in PowerPoint 2002

  9. Create flexible flowcharts and org charts with connectors in PowerPoint 97-2000-2001-2002

  10. Editing Word-Art picture fills in PowerPoint 2002

  11. Customize your black & white view settings in PowerPoint 97-2000-2001-2002

  12. Create secondary charts quickly from an original chart in PowerPoint 97-2000-2001-2002

  13. Place the tools you plan on using to design your slide at your
    fingertips in PowerPoint 97-2000-2002

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Subject Content
Regain control over the size of your bullets (PowerPoint 2002)

 

 

 

 

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If you enter a long bulleted list into a slide placeholder in
PowerPoint 2002, you may notice that your text begins to shrink
so that each new bulleted item fits within the existing
boundaries of the placeholder. If this is exactly what you want,
thank Office XP's AutoCorrect enhancements.

However, if you intended to keep the font of your bulleted items at a specific
size, don't get frustrated--simply turn off this new enhancement.
To do so, choose Tools | AutoCorrect Options and click on the
AutoFormat As You Type tab in the AutoCorrect dialog box. Next,
deselect the AutoFit Body Text To Placeholder option under the
Apply As You Type heading and click OK. Now, when you return to
your slide and enter additional bulleted items, the entries
extend past the placeholder boundaries rather than shrinking to
fit within them.
How to remove the underline from a text hyperlink in PowerPoint 2002 By default, when you assign a hyperlink to existing text on
slide, the text appears during your presentation with the
underline format. Often this is a good way to differentiate it
from normal text, but sometimes the slide's design or the manner
in which you wish to give the presentation benefits from a
concealed hyperlink. And if you've ever tried to highlight the
text on the slide and then reformat it, you know that this method
won't get rid of the underline.

But there is a way to rid your hyperlinked text of the underline
format. First, remove the existing hyperlink by simply selecting
the text on the slide, right-click on it and choose Hyperlink |
Remove Hyperlink from the shortcut menu. Since there's no longer
a hyperlink assigned to the text, the underline format
disappears. Next, select the text box (rather than the text
within the text box), press [Ctrl]K or right-click on it and
choose Hyperlink from the shortcut menu to display the Insert
Hyperlink dialog box. Then simply add the desired hyperlink as
you normally would and click OK. Now, when you view your slide
show, your text won't be underlined, yet when you click anywhere
in the text box, you'll be brought to the destination you
assigned to the text box in the Insert Hyperlink dialog box.

 

Reactivating the Preview button when using PowerPoint's transparency sliders (2002)

 

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When adjusting transparency for an object fill, it's a lot
easier to preview the changes before you apply them so you don't
need to exit and reopen either the Fill Effects or the Format
AutoShape dialog box. However, when you adjust the From and To
Transparency sliders for a gradient fill on the Fill Effects
dialog box's Gradient property sheet, you may find that the
Preview button has become unavailable (grayed out). When this
happens, choose the same color you already have from the Color 1,
the Color 2, or the Preset Colors dropdown list. This should
reactivate the Preview button without changing your desired color
and transparency settings. Now you can preview your new
transparency settings without exiting the dialog box.
Adjusting your WordArt picture fills in PowerPoint 2002

 

 

 

 

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You may not have realized, but you can edit your WordArt picture
fills as you would any other inserted image using the tools on
the Picture toolbar. To fill your WordArt text with an image,
click the Format WordArt button on the WordArt toolbar to launch
the Format WordArt dialog box. Next, click the Colors And Lines
tab and choose Fill Effects from the Color dropdown list in the
Fill panel to launch the Fill Effects dialog box. Then, click on
the Picture tab, click the Select Picture button, navigate to and
select your image file in the Select Picture dialog box, and
click the Insert button. When you return to the Fill Effects
dialog box, click OK, and then click OK again in the Format
WordArt dialog box. Now that your WordArt text is filled with an
image, you can use the Color, More Contrast, Less Contrast, More
Brightness, and Less Brightness buttons on the Picture toolbar to
fine-tune the look of your picture fill.
Add an animated GIF to your PowerPoint 2002 slide show

 

 

 

 

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Adding motion to graphics is easier now that you can download
animated gifs files from the Internet. And PowerPoint 2002 also
has some animated graphics in the Clip Organizer. To add a clip
from the Clip Organizer, choose Insert | Movies And Sounds |
Movie From Clip Organizer from the menu bar. Click on the
animated graphic to insert it into your slide.

To add a downloaded animated gif file to a slide show, choose Insert |
Movies And Sounds | Movie From File from the menu bar. Select All
Files (*.*) from the Files Of Type dropdown list. Then, locate
and select the animated gif file and click OK. You won't see the
animation in Normal, Slide Sorter or Slide views. To play an
animated GIF picture, you must switch to Slide Show view. They'll
also play if you publish your presentation as a Web page and then
view it with a Web browser.
Create your own default presentation in PowerPoint 2002

 

 

 

 

 

 

 

 

 

 

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When you launch a blank presentation in PowerPoint, the default
settings go into effect. This means that the first slide of your
new presentation will be shown according to how you have the
default settings adjusted. Often a user won't alter these
settings even if he continually changes things such as the slide
layout or the fill color of AutoShapes to match a commonly used
color scheme or to incorporate the company's logo onto every
slide. But if you follow a few quick steps to save a new blank
presentation design template, you'll never have to go through the
tedious tasks of changing them all at startup time again.

The first thing you need to do is launch PowerPoint and change
all the settings until you have them the way you want them to
remain as your new defaults. You can choose the default slide
layout by choosing Format | Slide Layout and then selecting any
format in the Slide Layout task pane and applying it to the
slide. You can also change the initial view (for example, from
Slide to Slide Sorter), or change the size of the Outline Window
and Slide Window in Slide view. If you want to change the default
fill color for AutoShapes, first place a shape on your slide, and
then choose Format | AutoShape to access the Format AutoShape
dialog box. Choose the color you want as your default from the
Color dropdown list in the Fill panel, select the Default For New
Objects check box and click OK.These are just a few examples of
what settings you can change of your default blank presentation.
For example, you can also insert your company logo onto the slide
so that it appears every time you launch a new presentation.

Once you have everything adjusted the way you want, simply
choose File | Save As, type Blank into the File Name text box,
and select Design Template (*.pot) from the Save As Type dropdown
list. Next, locate your Office folder and then open your
Templates folder if you aren't already directed there in the Save
In dropdown list and navigation window. Finally, click Save and
then you're all set. Now the next time you open a blank
presentation your new settings will appear as the defaults.

 

Release your AutoShapes from PowerPoint's auto-resizing grip in PowerPoint 2002

 

 

 

 

 

 

 

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While it can be helpful to have your AutoShape resize to fit any
text you type in it, there are times when this resizing is simply
a nuisance. And, you probably know that trying to drag the
AutoShape's editing handles to shrink or enlarge the object after
you've entered text is a futile endeavor. This is because
PowerPoint automatically resizes AutoShapes to fit to the text
you place in them.

Fortunately, changing this default is easy.
First, choose Tools | AutoCorrect Options, and then click on the
AutoFormat As You Type tab in the resulting AutoCorrect dialog
box. Next, deselect both the AutoFit Title Text To Placeholder
and AutoFit Body Text To Placeholder check boxes, and then click
OK. Now your AutoShapes won't automatically be resized as soon as
you enter text in them. If you decide you do want an AutoShape to
fit your text exactly, right-click on the AutoShape and choose
Format AutoShape from the shortcut menu. When the Format
AutoShape dialog box appears, click on the Text Box tab, place a
check mark in the Resize AutoShape To Fit Text check box, and
click OK. This way, you can resize if you need to on an
individual basis, but the default setting won't force all your
AutoShapes to resize whenever you enter text.
Use the keyboard to create a numbered list in PowerPoint 2002 It's easy enough to apply the numbering format to a list in
PowerPoint by selecting the text in a textbox and then clicking
the Numbering button on the formatting toolbar. However, even
this simple step can be bypassed. The next time you want to
create a numbered list in a text box, simply type 1, press [Tab],
and then type in the first entry. To move onto the next entry,
press [Enter] and PowerPoint automatically enters a 2 and moves
your insertion point to align with the first entry. You can
continue creating the list in this way and PowerPoint will
continue to insert consecutive numbers.
Create flexible flowcharts and org charts with connectors in PowerPoint 97-2000-2001-2002

 

 

 

 

 

 

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You can easily create flowcharts or other connected object
schemes using PowerPoint's Connectors feature. PowerPoint's
Connectors feature enables you to connect AutoShapes, text boxes,
WordArt, clip art--even OLE objects. To do so, first insert,
modify, and position at least two objects as you want them to
appear on your slide. Next, display the Drawing toolbar (if it
isn't displayed already) by right-clicking on any open toolbar
and selecting Drawing from the resulting shortcut menu.

To connect two objects, choose AutoShapes | Connectors from the
Drawing toolbar. Select the connector tool you'd like to use,
then position the pointer over one of the objects you'd like to
connect. When you do, the pointer changes to a connector icon,
and the object's connector handles are displayed in blue. Place
the mouse pointer over the connector handle from which you'd like
to connect, and then click once. Now, place the mouse pointer
over the connector handle of the object to which you'd like to
connect, then click again. When you do, PowerPoint inserts a
connector line between the objects' connector handles. If you
decide you'd like to rearrange the location of the connected
objects, simply drag them to the desired location--the connectors
stay in place and adjust their paths accordingly.
Editing WordArt picture fills in PowerPoint 2002

 

 

 

 

TOP

You may not have realized, but you can edit your WordArt picture
fills as you would any other inserted image using the tools on
the Picture toolbar. To fill your WordArt text with an image,
click the Format WordArt button on the WordArt toolbar to launch
the Format WordArt dialog box. Next, click on the Colors And
Lines tab and choose Fill Effects from the Color dropdown list in
the Fill panel to launch the Fill Effects dialog box.

Then, click on the Picture tab, click the Select Picture button, navigate to
and select your image file in the Select Picture dialog box, and
click the Insert button. When you return to the Fill Effects
dialog box, click OK, and then click OK again in the Format
WordArt dialog box. Now that your WordArt text is filled with an
image, you can use the Color, More Contrast, Less Contrast, More
Brightness, and Less Brightness buttons on the Picture toolbar to
fine-tune the look of your picture fill.
Customize your black & white view settings in PowerPoint 97-2000-2001-2002

 

 

 

 

 

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There's more to black & white viewing than at first appears.
First, to switch to a black & white view (e.g., to preview how a
slide will print to a black & white printer), choose View | Black
& White if you're using PowerPoint 97/2000 or View | Grayscale if
you're using PowerPoint 2001/2002. If a secondary window doesn't
launch by default displaying your slide in full color, you can
open it manually by choosing View | Slide Miniature.

Now, to alter your Black & White or Grayscale settings, right-click
([ctrl]-click on the Mac) on your slide in your main work area
and choose either Black & White or Grayscale from the resulting
shortcut menu. In the submenu you'll find eight additional
choices, such as Inverse Grayscale and Gray With White Fill. You
can also mix Black & White and Grayscale options for different
objects on your slide. To change the view for one object only
while you're in this mode, right-click ([ctrl]-click on the Mac)
on it and choose Black & White or Grayscale from the resulting
shortcut menu, and then select a new view option from the submenu.
Create secondary charts quickly from an original chart in PowerPoint 97-2000-2001-2002

 

 

 

 

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If you need to create a chart that isolates only part of the
data in a chart that's already been created for PowerPoint using
Microsoft Graph, you don't need to re-enter any data for your new
chart. Instead, simply select the original, press [Ctrl]C
([command]C on the Mac) to copy it to your clipboard, and then
navigate to any other slide and press [Ctrl]V ([command]V on the
Mac) to paste it there. Now, instead of displaying all of the
columns or rows of data (the default setting), you can hide what
you don't want displayed. To do this on your new chart,
double-click on the chart to open the datasheet.

To hide a row, simply double-click on the row number. The data in the row is
dimmed and the data is removed from the chart. (To redisplay the
row, double-click on the row number again.) Do the same for any
columns you want hidden. Then, return to the slide by clicking
outside the chart and save the presentation file. You now have
two chart slides showing different views of the data without much effort.
Place the tools you plan on using to design your slide at your
fingertips in PowerPoint 97-2000-2002

 

 

 

 

 

 

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There are a lot of useful tools packed away in PowerPoint's
menus and submenus, but let's face it--there are some that you'll
use a lot more than others while designing slides for any
particular presentation. Fortunately, rather than navigating
repeatedly to an oft-used tool, you usually can tear off the menu
or submenu in which it resides so you have easy access to it
while you work. To do so, first navigate to the menu in which a
tool or group of favorite tools resides and look for a thin
shaded bar at the top or to one side of the items in the menu.

If you see one, click on it and drag it off toward the center of
your slide. If it's a true tear-off menu, it will detach from its
original location and become a "floating" toolbar. Now you can
drag it off to a convenient location and you'll only need to
click on the appropriate tool whenever you want to use it rather
than navigating through menus and submenus. To get rid of your
floating toolbar, click on the X in its upper-right corner. Note
that even after you tear off a menu, it still can be accessed in
its original location. Popular tear-off menus include AutoShapes,
all of the subcategories of AutoShapes, Align And Distribute,
Order, Nudge, and Fill Color.

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