EMPLOYEE / EMPLOYER DATABASE.

www.internetfixes.com

GETTING STARTED.  

1.      Using the Employee Application.

2.      Printing out Forms.

3.      Using and Printing out the Reference Sheets.

4.      Using the Employee Starting Dates Form.

5.      Using the Hire Status Form.

6.      Using the Attendance Record Form.

7.      Using the Active Employee’s Record.

8.      Using the Employee Starting Dates Record.

9.      Find an Employee by Social Security Number

10.  Search for Employee’s witb Certain Skills.

11.  Active Employee’s Seniority List.

12.  All Company Employee’s Status Report.

13.  Company Employee’s Phone List.

14.  Using the Hyperlinks Form.

15.  Using the Browser Window Form.

16.  Using the Built-In Power Point Tutorial.

17.  Clicking On “Need More Help With This Database”

18.  Clicking On “Future Additions to this Database”

19.  Printing Reports Within the Database.

20.  Contacting Us!!  

USING THE EMPLOYEE APPLICATION.

·        When you open the Employee Application Form the document always opens to a new form.  This makes it impossible for a new applicant to go back and edit other application forms. 

·        Make sure that you explain to the new applicant the any input box with a drop down arrow has to be filled in.  The application will not print unless these boxes are filled in.

·        After the new applicant has completed the application form print 2 copies of it and have the employee sign both. 

·        I suggest letting a new applicant view the Power Point slide show that is built into the database on Filling out the Employee Application.

·        Back To The Top.

    Printing Out Forms

·         When printing out a form you should always click on the gray bar that goes up and down the left hand side of the form.  Doing this assures you of only printing the form that  you are viewing.  It is possible to print every form in the database if you don’t select the gray bar.

·         Back To The Top.  

  Using and Printing out the Reference Sheets

·        After the new applicant has filled out the new job application and it has been printed you will want to open the Employee and Education Reference sheet and print them out.

·        Remember to have the new applicant sign both of these sheets before leaving.

·        Remember to click on the Gray Bar on each of these sheets before printing them.

·        Back To The Top.

  Using the Employee Starting Date Form.

·        When you open the Employee Starting Date form there is already information inserted in the form from when the applicant filled out the job application.

·        You can add results from the Employee and Education forms here when they are returned for Schools and Past Employer’s.

·        Again when printing out a form don’t forget to click on the gray bar to the left side of the form you are viewing.

·        It is a good idea to view the Power Point slide show for these forms.

·        Back To The Top.

Using the Hire Status Form.

·        Using this form is a good way keep abreast of where the New Applicant is in the hiring phase.

·        You can also add comments in the memo box about the New Employee’s hiring phase.

·        Again when printing out a form don’t forget to click on the gray bar to the left side of the form you are viewing.

·        It is a good idea to view the Power Point slide show for these forms.

·        Back To The Top.

Using the Attendance Record Form.

·        With this form you can track the number of times an employee Calls-Off with reason and Failures to Call-Off along with the times the employee is late and the reason for being late.

·        There are memo boxes for each missed day or times the employee is late.

·        Again when printing out a form don’t forget to click on the gray bar to the left side of the form you are viewing.

It is a good idea to view the Power Point slide show for these forms.

·        Back To The Top.

Using the Active Employee’s Record.

·        Viewing this Report gives you data on all Employee’s that are actively working.

·        When printing a report you must use the right button on the mouse to get the print menu.

·        This was done this way in order to protect the report’s from being altered and allowing more department heads to view and print the report.

·        You can request a copy of the Database that has this feature disabled by Clicking Here and asking us for the change.

·        Back To The Top.

Using the Employee Starting Dates Record.

·        This form is used when a new employee is hired and is called for a physical and starting date.

·        You can also enter the employee’s starting rate along with the day and shift that the employee is to start to work.

·        There is also a place here for a memo on the employee to be entered.

·        Remember when you are printing a form that you should always click on the gray bar that goes up and down the left side of the form in order to print that form only.

·        Back To The Top.

Find an Employee by Social Security Number

·        Just click on the command button Find an Employee by Social Security Number on the Main Switch board.

·        A small window will open up asking you to enter a Social Security Number.

·        Enter the Social Security Number leaving out the Hyphens that you would normally enter.

·        Just press the Enter Key or click on the OK button.

·        You will get a small report window after pressing the OK button with the Employee’s First & Last name Application Number and Social Security Number.

·        If the report comes up with no information the number does not exist in the database.

·        Back To The Top.

Search for Employee’s witb Certain Skills.

·        Just click on the Search for Employee’s with Certain Skills button on the Main Switch Board.

·        A small Window will popup asking you to enter the skill you are looking for.  Just enter the skill and press the enter key or click on the OK button.

·        A small form window will come up with the information you are looking for.

·        If a blank form pops up the skill is not entered in the database under any employee’s first choice of skills on their main application.

·        Click on the Grey Command bar at the bottom of the form to search all employee’s second choice that was filled out when the main application was filled out.

·        The small input window will popup again.  Enter the same skill again and press the enter key or click on the OK button again.  This search’s all the employee second choices on there main application.

·        Another window will popup with the information you are looking for or it may be blank if the skill does not exist in the database.

·        Back To The Top.  

Active Employee’s Seniority List.

·      This is just a report that is kept updated at all times by data that is entered in other parts of the database.

·      Just click on the Active Employee’s Seniority List command button to view this report.

·      This report will shoe you the Employee’s First & Last Name along with their original starting date and Employee Status.

·      As with other reports just right click on the report to obtain the print function.

·      Back To The Top.

All Company Employee’s Status Report.

·        Just click on the command button for All Company Employee’s Status  on the Main Switch board.

·        This report gives you data for all employee’s ever hired by the company along with their current status.

·        Remember when printing a report to just right click on the report to get the print function.

·        Back To The Top.

Company Employee’s Phone List.

·        This report gives you all Employee’s First & Last Name along with their phone number.

·        The report can be expanded to include all Employee’s Addresses to create a mailing list.

·        As with other reports you just right click on the report with your mouse to obtain the print menu.

·        Back To The Top.

Using the Hyperlinks Form.

·        To use this form just click on the Open the Hyperlinks Form command button on the Main Switch Board.

·        This form gives you about nine different links to get help on using the database.

·        You can also add hyperlinks to the form by clicking on the far right arrow on the navigation bar at the bottom of the window.

·        All additions are saved when the window is closed.

·        This form requires an Active Internet Connection to use.

·        Back to The Top.

Using the Browser Window Form.

·        To use this window just click on the Open Web Browser Window command button on the main switch board.

·        The window default’s to our Main Web Site so you can obtain Information or Ask Questions about using this database.

·        To go to any site just type in a web address and press the enter key.

·        You also have to have an Active Internet Connection to use this form.

·        Back To The Top.

Using the Built-In Power Point Tutorial.

·        If you downloaded the database with the Built In Power Point Tutorial just click on the command button that says Built In Power Point Tutorial.  This will open another window that looks about the same as the Main Switch Board.

·        Clicking on the Command Buttons on this screen will start a Power Point Slide Show taking you the steps for using all objects in the database.

·        If you didn’t download the version with the slide shows you can download each slide show at our web site.

·        You must have Power Point installed or a copy of the Power Point Viewer that you can download from our web site Internet Fixes or straight from Microsoft. This is a free download.

·        When using one of the slide shows they open full screen.  You can move from slide to slide by pressing the enter button or clicking on a button on your mouse.  When the show is over the Power Point program closes automatically.  If you have any problems or questions about the slide shows just Click Here and email us.  The above links require an active internet connection.

·        Back To The Top.

Clicking On “Need More Help With This Database”

·        Using this feature allows you to send an Email to us straight from the database.

·        When you click on the Need More Help With This Database command button a window will open with an area to insert your question and then your Email address. After entering the information just click on the Click Here To Mail command button.

·        The form will open your email program and send the email straight to us.  Please allow 24 hours for a return email.  There will also be a help section that you can refer to on our web site at http://www.internetfixes.com

·        The email form requires an active internet connection.

·         Back To The Top.

Clicking On “Future Additions to this Database”

·        This form is just for any future additions you may want added to the database for use in your business.

·        For more information on this just Click Here and tell us what you would like added.

·        Here is a second address if you have any problems with the one above.  Click Here.

·         Back To The Top.

Printing Reports Within the Database.

·        Remember to right click your mouse button to bring up the print functions.  This was done this way to protect the Format of the reports.  In any future updates to this database I am going to add a separate print menu.

·         Back To The Top.

Contacting Us!!

·        Here are some Web Sites to watch for future update’s and ways to get in touch with us.

·        Download Site Number 1.

·        Email 1.

·         Back To The Top.