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Export Outlook Data

If you want to work with Outlook data in another program but still keep the original data in your folders, export the data to another type of file (such as a text file) which you can then import to another program. Or to back up the data, export it to a .pst file. If you export specific folders rather than your entire .pst file, you'll keep the backup .pst file you're creating small, which is useful if you want to store it on a floppy disk. To keep the file even smaller, apply a filter to back up only specific items from each folder. To export Outlook data:

  1. Select File/Import and Export. 
  2. Choose Export to a File and click Next. 
  3. Select the type of file you'd like to export your data into and click Next. 
  4. Choose the folder and/or subfolders with the data you want to export (click the Filters button to filter out data from your export), then click Next. 
  5. Pick a name for the file and choose where Outlook should save it.

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