Create a Distribution List

Outlook provides a way for you to create a distribution list so that you can easily email a group of people in one fell swoop. Here's how to set this up:

1. Choose Tools> Address Book> New> New Group. 
2. Type a name for your group and choose Select Members to add contacts from your address book to the new group. 
3. To add someone to your group who doesn't appear in your contact list, choose New Contact and type that person's details.

Then you'll have both a new contact and a new member of your group. If you don't want the new group member as a contact, simply type his or her name and email address in the boxes on the screen and click Add.

To send a message using your new distribution list:

1. Create a new message and put your email address in the To field. 
2. Click CC, select your new group's name or click the BCC button, and then click OK. 
3. Complete and send your email as you would any other message.

Note: Using the BCC (Blind Carbon Copy) hides the email addresses of the group members keeping their privacy.

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