Internet Fixes Windows XP And More News Letter!

06/22/2006
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Today's Tips!
06/22/2006
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Backing Up Files And Folders!

Backup lets you back up data to a file or to a tape. When you back up data to a file, you have to designate a file name and a location for the file to be saved. Backup files usually have the extension .bkf. A backup file can be saved to a hard disk, a floppy disk, or to any other removable or non-removable media on which you can save a file.

When you back up data to a tape, you must have a tape device connected to your computer. Tapes are managed by Removable Storage. Although Backup works together with Removable Storage, you might have to use Removable Storage to perform certain maintenance tasks, such as preparing and ejecting tapes.

The following four steps describe a simple backup operation:

1. Select files, folders, and drives for backup.

Backup provides you with a tree view of the drives, files, and folders that are on your computer, which you can use to select the files and folders that you want to back up. You can use this tree view the same way you use Windows Explorer to open drives and folders and select files.

2. Select storage media or file location for backed-up data.

Backup provides two options for selecting storage media:

You can back up your data to a file on a storage device. A storage device can be a hard disk, a Zip disk, or any type of removable or non-removable media to which you can save a file. This option is always available.

You can back up your data to a tape device. This option is available only if you have a tape device installed on your computer or connected to it. If you back up data to a tape device, the media will be managed by Removable Storage.

3. Set backup options.

Backup provides an Options dialog box, which you can use to customize your backup operations. Using the Options dialog box, you can:

Select the type of backup that you want to do. Backup types include: copy, daily, differential, incremental, and normal.

Select whether you want a log file to record your backup actions. If you select this option, you can also select whether you want a complete log file or summary log file.

Select whether you want to back up data that is stored on mounted drives.

Designate file types that you want to exclude from a backup operation.

Select whether you want to verify that the data was backed up correctly.

4. Start the backup.

When you start a backup operation, Backup will prompt you for information about the backup job and give you the opportunity to set advanced backup options. After you have provided the information or changed your backup options, Backup will start backing up the files and folders you selected.

If you have scheduled the backup to run unattended, you will still be prompted for information about the backup job. However, after you have provided the information, Backup will not start backing up files; rather, it will add the scheduled backup to the Task Scheduler.

Side Notes!

- You must be an administrator or a backup operator to back up all files and folders. If you are a member of the Users or Power Users group, you must be the owner of the files and folders you want to back up, or you must have one or more of the following permissions for the files and folders you want to back up: Read, Read and Execute, Modify, or Full Control.

- The registry, the directory service, and other key system components, are contained in the System State data. You must back up the System State data if you want to back up these components.

- You can only back up the System State data on a local computer. You cannot back up the System State data on a remote computer.

- You can schedule a backup so that it will run unattended at a specific time or frequency. You can schedule a backup after you click Start Backup.

- If you have Windows Media Services running on your computer, and you want to back up the files associated with these services, see "Running Backup with Windows Media Services" in the Windows Media Services online documentation. You must follow the procedures outlined in the Windows Media Services online documentation before you can back up or restore files associated with Windows Media Services.

- If you are using Removable Storage to manage media, or you are using Remote Storage to store data, you should regularly back up the files that are in the following folders:

Systemroot\System32\Ntmsdata
Systemroot\System32\Remotestorage
This will ensure that all of your Remote Storage and Removable Storage data can be restored.

Gary Chambers
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Restoring Files And Folders In Windows XP Pro!

The following four steps describe a simple restore operation:

1. Select files and folders you want to restore.

Backup provides you with a tree view of the files and folders that you have backed up, which you can use to select the files and folders that you want to restore. You can use this tree view the same way you use Windows Explorer to open drives and folders and select files.

2. Select where to restore your backed-up files and folders.

Backup allows you to select one of three destinations for your restored files:

You can restore your backed-up data to the original folder or folders the data was in when you backed it up. This option is useful if you are restoring files and folders that have been damaged or lost.

You can restore your backed-up data to an alternate folder. If you select this option, the structure of the backed-up folders and files is retained in the alternate folder. This option is useful if you know you will need some old files, but you don't want to overwrite or change any of the current files or folders on your disk.

You can restore your backed-up files to a single folder. This option does not retain the structure of the backed-up folders and files. Only the backed-up files are placed in the single folder. This option is useful if you are searching for a file and you don't know its location.

3. Set restore options.

Backup provides a Restore tab in the Options dialog box that lets you select how you want your files and folders restored. You must select one of three options:
- Do not replace file on my computer. This will prevent files from being overwritten on your hard disk. This is the safest method of restoring files.
- Replace the file on disk only if the file on disk is older. If you have changed any files since you last backed up your data, this will ensure that you don't lose the changes you have made to the files.
- Always replace the file on my disk. This will replace all of the files on your hard disk with the files in your backup set. If you have made any changes to files since you last backed up your data, this option will erase those changes.

4. Start the restore operation.

When you start a restore operation, Backup will ask you to confirm that you are ready to restore data. You will also have the opportunity to set advanced restore options, including whether you want to restore security settings, the Removable Storage database, and junction point data.

Important!

- You can use Backup to back up and restore data on either FAT16, FAT32, or NTFS volumes. However, if you have backed up data from an NTFS volume used in Windows XP, it is recommended that you restore the data to an NTFS volume used in Windows XP, or you could lose data as well as some file and folder features. Some file systems may not support all features of other file systems. For example, permissions, encrypting file system (EFS) settings, disk quota information, mounted drive information, and Remote Storage information will be lost if you back up data from an NTFS volume used in Windows XP and then restore it to a FAT volume or an NTFS volume used in Windows NT 4.0.

Side Notes!
- You must be an administrator or a backup operator to back up files and folders.

- The registry, the Active Directory directory service, and other key system components are contained in the System State data. You must back up the System State data if you want to back up and restore these components.

- If you restore the System State data, and you do not designate an alternate location for the restored data, Backup will erase the System State data that is currently on your computer and replace it with the System State data you are restoring. Also, if you restore the System State data to an alternate location, only the registry files, SYSVOL directory files, Cluster database information files, and system boot files are restored to the alternate location. The Active Directory directory services database, Certificate Services database, and COM+ Class Registration database are not restored if you designate an alternate location.

- In order to restore the System State data on a domain controller, you must first start your computer in Directory Services Restore Mode. This will allow you to restore the SYSVOL directory and the Active Directory.

- You can only restore the System State data on a local computer. You cannot restore the System State data on a remote computer.

- Administrators and Backup Operators can restore encrypted files and folders without decrypting the files or folders.

Gary Chambers
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