Tip 2 In My
Series Of 5: Organize Your Files!
Depending on how long you've been using your computer, you may have quite a few
files stored in My Documents. And, depending on how you handle saving files from
your applications, they may all be dropped into the My Documents folder, or in
different folders you've set up along the way.
Let's assume that you've stored your files in a virtual heap under the My
Documents folder. Once you've got them sorted into categories, either by date,
type, or some other system that makes sense to you; it should be a lot easier to
tell which files you need and which you don't. I wrote an earlier Tip item
called Organize your files that describes how to sort your files using some of
the features built into Windows Explorer. If you missed that one go to
and post a question and I will send you the article!
How you organize your files is a personal choice based a lot on what you use
your computer to do. There are several common methods for sorting your files.
One method is to have different file folders for time periods: everything you
create during a month, for example, would go into a single folder. For each new
month, you'd create a new folder. This approach might work well if you create a
number of documents of just one or two types.
If, on the other hand, you create lots of different types of documents, perhaps
addressing many topics, then a more complex system of filing them by type and or
topic might work. For example, I've got a file folder of all the PowerPoint
presentations I've ever done for anyone!
Whatever method of setting up your folders makes the most sense to you is the
one you'll likely be able to stick with and use consistently. And it's getting
in the habit of always storing your files in their designated spot that makes
finding them again so much easier. (I know, I know, it's just like our mom's
always told us: Put things back where you found them.)
Let me know if you need anything else.
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