Site Index

Using The ADIA 32 System Information Report Manager!

 

PC Problems? Send Me Your Question!!

 

 


Get My "Free" Microsoft Access Searchable Database!  Keep All Your How-To Tips in One Place!

Word XP Tips

Search this site powered by FreeFind
  1. If you drag a table to the bottom of the page and then try to click above it you get an error message and Word closes
  2. Auto-formatting in Office XP
  3. Clean Up Text in Word 2002
  4. Formatting Numbers in Microsoft Word 2002
  5. Use automatic language detection in Word XP
  6. Include an equation in a Microsoft Word 2002 document
  7. Use the Office Clipboard with other applications
  8. Create and print a booklet
  9. Mail Merge in Word 2002 (XP)
  10. Print four copies of bills and invoices. If you want the word Original to appear on top of the first copy and Duplicate to appear on subsequent copies
  11. Comments are always tagged with the word Comment
  12. Toggling the Office XP Task Pane
  13. Keyboard shortcuts for adding foreign language accents in Word 2002
  14. Easily format all the bullets or numbers in a list (Word 2002)
  15. Customize an outline style in Word 2002
  16. Insert tabs in table cells so you can use decimal tabs in one column
  17. The Office 2003 installation can enable IE's script debugging
    during installation
  18. When the system prompts you for a username and password when you use Microsoft Internet Explorer (IE) to open a Microsoft Word document on a computer that has Microsoft Office 2003 installed
  19. Assign default formatting for new AutoShapes and text boxes in Word 97-2000-2001-2002
  20. Strip Personal Information from Word Documents
  21. Change a Word 2002 field into static text
  22. Give your text underlining some new style in Word (2002)
  23. Super-Superscripts in Word

 

  Content:
If you drag a table to the bottom of the page and then try to click above it you get an error message and Word closes

Top

After some searching and I suspect this is happening because you are turning on Track Changes after you insert the table. If you turn on Track Changes before you insert the table, or not turn on Track Changes at all, then you will not have this trouble anymore. You can turn on and off Track Changes from the Tools menu in Word. 

Microsoft says they acknowledge this as a problem but they don't say when they intend to fix it. My best advice for you is if you don't need to track the changes you make to the document, then just don't turn on Track Changes.

Auto-formatting in Office XP

Top

Didn't you hate it when in older versions of Word, auto-format assumed you wanted to do something and then did it for you? You spent more time trying to undo Word's changes than actually getting your work done.

Word XP has a cool new feature that actually asks you if you want to make a change in a relatively unobtrusive way, so you can decide yea or nay on your own. Democracy has returned to Windows!

When Word has a decision it wants you to make, a little square with a lightning bolt appears next to the paragraph. Just click on the lightning bolt to choose between several auto-formatting options, and odds are one of them will be the one you need. Here's an example of when you'll see a lightning bolt.

Put that lightning bolt to work

Make a numbered list in Word by hitting the numbered list toolbar button.

Type several list items.

Delete the last number in the list and type a normal, unnumbered sentence or paragraph.

Hit the numbered list toolbar button again, and a little lightning bolt will appear next to the number one. Click on it and it will ask whether you want to begin numbering at one or you want to keep numbering from your previous list.

The lightning bolt will disappear as soon as you continue on to the second number in the second list, as it assumes you have made your decision by then.

So whenever you see the lightning bolt, from adjusting your margins to formatting your paragraphs, click on it. It may have the formatting answers you're looking for.
Clean Up Text in Word 2002

Top

This is a common problem, and it does not have a built-in solution. To start, ensure that a blank line always appears between actual paragraphs. Then press Ctrl-H and clean up the document using Find and Replace as follows:

1. Replace ^l with ^p.
2. Replace ^p_ with ^p (where the underscore represents a space).
3. Replace _^p with ^p (again the underscore represents a space).
4. Replace ^p^p with %$#@.
5. Replace ^p with a space.
6. Replace %$#@ with ^p^p.
In the Find and Replace dialog, ^l represents a new line and ^p represents an actual paragraph mark, corresponding to
and in HTML. The first step replaces any new-line characters with proper paragraph marks. The blank lines separating the document's true paragraphs will appear as a pair of paragraph marks.


Steps 2 and 3 ensure that the paired paragraph marks aren't missed because of an intervening space. In step 4, we replace the paired paragraph marks with a text string that does not otherwise appear in the document. Step 5 corrects the formatting by replacing each remaining lone paragraph mark with a space, and step 6 restores the correct paragraph marks.

If this process works well for you, you'll want to record it as a macro so you can apply it at will. I use such a macro myself for cleaning up the e-mailed questions in User to User.
Formatting Numbers in Microsoft Word 2002

Top

You would think there must be a way in Word to format numbers so that commas are inserted automatically as you type. Unfortunately there's not, but you can automate this type of formatting in a way that's useful by using fields if, for example, you're creating a template. Choose Field from the Insert menu, select the Equations and Formulas category, and select the item named = (Formula). Click on the Formula button and append the number to the equal sign that's initially displayed.

For the number format, select #,##0, then click on OK. Your numbers will appear with automatic digit grouping. To change a number, put the cursor within it and press Alt-F9 to display field codes instead of the field value. Edit the number, press Alt-F9 again, and press F9 alone to update the displayed field value.

You can include computations in the formula as well. For example, if you enter =2^64 in the Formula dialog, it will display 18,446,744, 073,710,000,000, with all the commas in the right places.

 

Use automatic language detection in Word XP

Top

Word XP's language detection feature can help you check the grammar and spelling of text written in almost any language, but first you must enable Word for the different languages with which you'll be working.

Click Start | Programs | Microsoft Office Tools | Microsoft Office Language XP Settings and select the Enabled Languages tab. Scroll down the list of available languages, select the language you would like to edit in Word, and click Add. Follow this procedure for each language you would like to enable. You can choose as many as you like.

After making all your language selections, click OK. A dialog box informs you that the changes will go into effect the next time you launch an Office XP application.

When you begin typing in the language of your choice, at first Word will check for spelling and grammar errors in your default language. After you type a few lines, Word detects the new language and begins checking for grammar and spelling in that language. (Note: If the appropriate spelling and grammar tools haven't been installed, Word will ask you to install them.)

In addition, Word automatically corrects words for spelling as you type. For example, when you type television as part of a sentence in Spanish, Word automatically corrects it to the Spanish equivalent, complete with special characters.

Word's built-in language detection feature can automatically detect text entered in approximately 60 different languages or language variations. However, if the particular language you would like to work with isn't available on your copy of Office XP, you can obtain language pack updates at the Microsoft Office Tools Web site.
Include an equation in a Microsoft Word 2002 document

Top

You can easily take the equation as shown and modify the formatting of the numbers to get what you want. First highlight the 1 and choose Font from the Format menu. Check Subscript and click OK. Repeat this step for the first 2; for the second 2, check Superscript instead. The result looks like this:

F=GM1M2/G2

But you can get a much more attractive result using the Equation Editor. When you click the Equation Editor button in the Field dialog, some Word 2002 installations erroneously report that the feature is not installed. To get around this, select Object from the Insert menu, choose Microsoft Equation 3.0, and click on OK. This should bring up the Equation Editor.

To start, type F= in the editor. Now click on the Fraction and radical templates button in the floating Equation toolbar. Keep an eye on the status bar as you move the mouse for a text explanation of each button. In this case, you want the Full-size vertical fraction template.

Click on the top portion of the fraction and type GM. Then click the Subscript and superscript templates button and click on Subscript. Type the 1, then right-arrow to get out of the subscript template. Type the second M and add its subscript 2.

Click on the bottom part of the equation, click the Greek characters (uppercase) button, and choose gamma (G). Then assign it a superscript 2 in the same way you created the subscripts.

Keyboard shortcuts can make the process a lot easier, though you'll have to do some digging to find the ones you need. Here's how you can create our equation in the Equation Editor using shortcut keys.

1. Type F=, then press Ctrl-F (for fraction).

2. Type GM, press Ctrl-L (for a subscript), then type 1.

3. Press the Right Arrow to move out of subscript mode and type M. Press Ctrl-L and type 2.

4. Hit the Tab key twice to move to the denominator.

5. Press Ctrl-G for Greek characters and then Shift-G for the gamma.

6. Press Ctrl-H (for a superscript), type 2, and you're done.

 

Use the Office Clipboard with other applications

Top

Office XP lets you dock the Office Clipboard in the Windows taskbar so that you can use it with any application. As long as the Office Clipboard remains open in the taskbar, users can cut or copy multiple items from any file and paste one--or all of them at once--into any Office application.

For example, suppose you found three items on the Web that you want to save to a Word document. Using the system Clipboard you would need to copy and paste each item individually, but that's unnecessary when you use the Office Clipboard.

Follow these steps to cut and paste between applications:

1. In Word XP, press [Ctrl]C twice to dock the Office Clipboard icon in the status section of the Windows taskbar.
2. Minimize Word on the desktop.
3. Open Internet Explorer and copy the first item. The following message is displayed next to the Clipboard icon: "1 of 24 - Clipboard item collected."
4. Continue copying items. As each item is copied, Office displays a message indicating the number of the item on the clipboard.
5. Open the Word document into which you want to paste the items and, in the taskbar, double-click the Clipboard icon to display the task pane containing the items copied to the Clipboard.
6. In the Word document, position the cursor where you want the copied items to appear.
7. Click Paste All to paste all items at once. To paste one item at a time, position the cursor where you want the item to appear in the document, and double-click the desired item in the task pane.
Create and print a booklet

Top

Word XP makes it easy to create and print a booklet. With just a few clicks of the mouse, Word does the page layout for you; you just have to give Word the number of pages and add the text and graphics.

Follow these steps to create an eight-page booklet that reads from left to right:

1. Open a blank Word document, click File | Page Setup, and click the Margins tab.
2. In the Multiple Pages drop-down list, choose Book Fold. Word will change the document layout to landscape mode and the page size to 8 1/2 inches by 5 1/2 inches.
3. In the Sheets Per Booklet drop-down list, select 8.
4. Change the inside and outside margins of each booklet page as desired, set the gutter size to accommodate the booklet binding, and click OK.

Enter text, graphics, headers, and footers. When completed, follow these steps to print the booklet:

1. Select File | Print.
2. Set your printer for printing on both sides of the paper. For non-duplex printers, select the Manual Duplex check box. For duplex printers, click the Properties button and choose the proper settings for your printer.
3. Click Print.

Non-duplex printers will print the front side of each sheet in your booklet and then prompt you to reinsert those sheets to print on the back of each.

 

Mail Merge in Word 2002 (XP)

Top

When they made Word XP, Microsoft took one of their best features and made it impossible to use: The Mail Merge Wizard. Although the basic steps are all accounted for, they seem obscured by the items that are new with XP.

Here are the steps you need to take to get through a Word XP mail merge without missing anything:

Merge a Letter Already Created
Open your mail merge letter or a blank document.

Go to Tools-->Letters and Mailings-->Mail merge wizard.

You are now on Step 1 of the Mail merge wizard. Choose Letters at the top and hit Next: Select Document at the bottom.

You are now on Step 2 of the Mail merge wizard. Choose Current document at the top and hit Next: Select Recipients at the bottom.

You are now on Step 3 of the Mail merge wizard. Choose Use an existing list at the top. Hit the Browse button to get your list, making sure you change the Files of type to the type of file in which your data resides. Hit Ok. You may also need to choose which spreadsheet, table, or query you want to get your data from, depending on the type of file. Hit Ok. Now your data list comes up. All of the records in your data should be checkmarked. If you only want to choose certain records, uncheck the others. At the bottom, choose Next: Write your letter.

You are now on Step 4 of the Mail merge wizard. Write your letter if necessary. On the task pane at right, choose More. (More is generally used in software to describe items that might be seldom used. In this case, this is where we find the mail merge fields that we always use.) Insert your merge fields in the appropriate places in your letter. If you want to repeat a merge field, for instance, a person’s name, throughout the letter, insert the merge field at each location you want it to appear. Hit Next: Preview your letters.

You are now on Step 5 of the Mail merge wizard. You can use the left and right arrows on the task pane to see what your merged letters will look like. Hit Next: Complete the merge.

You are now on Step 6 of the Mail merge wizard. At this point, you have the option to Print your letters or to Edit individual letters. If you’re familiar with previous versions of Word’s mail merge, you should hit Edit individual letters, then choose All. This gives you a document that contains all your merged letters—which is what we’re used to from previous versions. We all know that when printing a bunch of documents, we could easily choose the wrong tray, the wrong paper could be in the tray, or some error could occur. We suggest saving this file and THEN printing it, especially if it contains more than a few letters. You can easily delete the file after you’ve successfully printed it.
Print four copies of bills and invoices. If you want the word Original to appear on top of the first copy and Duplicate to appear on subsequent copies

Top

This problem may be solved by a nonstandard application of Microsoft Word's Mail Merge feature. Normally, Mail Merge is used to print multiple copies of a letter, each with a different address, salutation, and so on. We'll create a Mail Merge document with four as-if recipients, one named Original and three named Duplicate.

In Word 2002, choose Tools | Letters and Mailings | Mail Merge Wizard. Click the Next link on the lower-right-hand side twice, thereby accepting the default settings to create letters, starting with the current document. On the Select recipients page, check Type a new list and click on Create. Enter the name for each of the four entries (Original, Duplicate, Duplicate, Duplicate) in the First Name field, clicking on New Entry after all but the last. When you click on Close, Word saves your recipient list to the filename you specify. Word will prompt you to select and sort recipients; just make sure that all are selected and click on OK.

Now click on Next and write your letter. Most likely, you will copy and paste from your existing bill or invoice. Put the cursor at the spot where you want to see the word Original or Duplicate. Click on the More Items link in the wizard, choose First Name, and click on Insert followed by Close. Then format the text as you wish. Click on the Next link to preview the merged document, and click on Next again to complete the merge. On the last page of the wizard, simply click on Print to print the four copies. The next time you do this, it will be easier, because you can reuse the recipient list you have saved.
Comments are always tagged with the word Comment

Top

Comments are always tagged with the word Comment. A better tool for your purposes is text boxes. You can add a text box either by choosing Text Box from the Insert menu or by clicking on the Text Box button on the Drawing toolbar. Depending on the version of Word, an area labeled Create Your Drawing Here may appear. Ignore it. Use your mouse to click and drag the text box to define its position and size in the margin, then enter your comment in the text box and adjust the size as needed. You can also format the box and the text using Format | Text Box.

You'll want to anchor the text box to the correct paragraph. To do this, choose Tools | Options, then View, and in the Print and Web Layout area, make sure there's a check in the Object Anchors check box. Select the text box and look for a small anchor icon in the left margin, indicating to which paragraph the text box is anchored. If necessary, use the mouse to drag the anchor to the right paragraph. Finally, with the text box still selected, choose Format | Text Box, choose the Layout tab, click on the Advanced button and then the Picture Position tab. In the Options section, make sure that the Lock anchor and Move object with text options are checked, so the text box will move with the paragraph as you enter and edit text.

Do note that the text box will not be visible if you switch to Normal view—you need to use Print Layout view.

 

Toggling the Office XP Task Pane

Top

It's not hard to assign a keyboard shortcut to any Word menu command. Select Customize from the Tools menu and click on the Keyboard button at the bottom. Select View in the Categories box and ViewTaskPane in the Commands box. Click inside the Press new shortcut key box and press the shortcut you want to use, such as Ctrl-Shift-V. You should see Currently assigned to: [unassigned] below the box. If not, choose another key combination to avoid overwriting an existing keyboard shortcut. Click on Assign, then Close, then Close again. Now pressing your selected key combination toggles the task pane on and off.

Excel isn't as friendly to keyboard shortcuts; in fact, you'll have to create a simple macro. First, close the task pane if it's open. Select Tools | Macro | Record New Macro. For consistency, name the macro ViewTaskPane. Click in the Shortcut key box and press the letter key you want; you can only use Ctrl-letter and Ctrl-Shift-letter shortcuts. Save the macro in the Personal Macro Workbook, so it is always available. Click on OK. Choose Task Pane from the View menu to display the task pane. Now select Tools | Macro | Stop Recording. When you press the keyboard shortcut you specified, the task pane opens.

Ah, but you want to toggle the task pane's visibility with a keystroke, not just make it visible. Select Unhide from the Window menu to make the Personal Macro Workbook accessible. Select Tools | Macro | Macros from the menu, click on the ViewTaskPane macro you created, and click on the Edit button. You'll see that the active line of the macro is Application.CommandBars ("Task Pane") .Visible = True. Use copy and paste to edit this to:

Application.CommandBars("Task Pane").Visible = Not_
Application.CommandBars("Task Pane").Visible

Select Close and Return to Microsoft Excel from the File menu. Now your keystroke will toggle the task pane's visibility.
Keyboard shortcuts for adding foreign language accents in Word 2002

Top

Even if you're not a foreign language speaker, you're likely at
some point to use foreign language words that have been adopted
into the English lexicon. Some foreign language words employ
accent marks, such as risumi, dij` vu, pbti, and voil`. Although
speaking these words aloud can be challenging, typing them in
your documents can be even more so when you need to include
various accent marks over certain characters. One method is to
choose Insert | Symbol from Word's menu bar and use the Symbol
dialog box to insert accented characters. Another method is to
use ASCII character codes. However, if you find the Symbol dialog
box tedious, and you find ASCII character codes too difficult to
memorize, you can quickly create many accented characters using
the [Ctrl] key. We've listed some of the more common accent marks
below. To create the indicated accent mark, press the
corresponding keyboard shortcut and then type the character you'd
like to apply the accent to. Keep in mind that some of the
accents we've illustrated below are often used with other
letters, too. Just replace the letter that we used in the example
with the letter of your choice. In addition, to create accented
capital letters, press [Shift] as you type the letter. Continue
experimenting to find other accent shortcuts, or access the
Symbols dialog box to look them up.

g [Ctrl][,] followed by c
i [Ctrl]['] followed by e
h [Ctrl][`] followed by e
x [Ctrl][/] followed by o
b [Ctrl][^] ([Ctrl][Shift]6) followed by a
e [Ctrl][@] ([Ctrl][Shift]2) followed by a
| [Ctrl][:] ([Ctrl][Shift][;]) followed by u
q [Ctrl][~] ([Ctrl][Shift][`]) followed by n

 

Official PayPal Seal

Easily format all the bullets or numbers in a list (Word 2002)

Top

By default, Word's automatic bullets and numbering use the same
font attributes as the text to which you apply them. But that
doesn't mean you have to settle for the defaults. You can easily
apply unique font formatting to all the bullets or numbers in a
list without affecting the list text. Better yet, if you're using
Word 2002 you can get the job done without accessing the Bullets
And Numbering dialog box. To do so, click once on any of the
bullets or numbers you want to modify. (If you double-click, Word
opens the Bullets And Numbering dialog box.) When you do, Word
selects all the bullets or numbers in the list; the selected
items will be shaded in gray. (Note: If some of the bullets or
numbers in your list use different formatting than others, Word
selects only those that use the same formatting as the one you
clicked on.) Next, apply the desired formatting using the tools
on the Formatting toolbar. You can also make changes using the
Font dialog box, which you can access by choosing Format | Font
or by pressing [Ctrl]D. For instance, you can apply a different
font type, size, color, style, or effect to your bullets. (As
mentioned earlier, you can quickly access the Bullets And
Numbering dialog box by double-clicking on a bullet or number.)
Customize an outline style in Word 2002

Top

When you need to insert an outline numbered list in your
document, you can easily apply any of Word's built-in outline
numbered styles by choosing Format | Bullets And Numbering from
the menu bar, clicking on the Outline Numbered tab, choosing the
style you'd like to use and then clicking OK. However, what do
you do when Word doesn't offer the exact outline numbering style
you're looking for? You can easily modify any of Word's built-in
outline numbered lists. Just choose Format | Bullets And
Numbering from the menu bar, and then click on the Outline
Numbered tab. Select the numbering style you'd like to modify,
and then click Customize. In the Customize Outline Numbered List
dialog box, choose the outline level you'd like to modify from
the Level list box. Then, customize the selected outline level
using the dialog box's remaining options. Word displays what your
changes will look like in the Preview pane. Continue modifying
each remaining outline level as desired, and then click OK when
you've finished. Word saves your changes to the built-in outline
numbered style for use in the current and future documents. To
reapply it, just choose Format | Bullets And Numbering from the
menu bar, click on the Outline Numbered tab, select your custom
numbering style, and click OK. You can always reset a customized
style by selecting it and then clicking the Reset button in the
Bullets And Numbering dialog box. (Note: You can use this
procedure to customize bulleted and numbered lists, too!)
Insert tabs in table cells so you can use decimal tabs in one column

Top

The short answer is that you can insert a tab character in a table by pressing Ctrl-Tab. But you don't need to insert a tab character to get decimal alignment in a table.

Create a table and select all the cells in the column for which you need decimal alignment. Then set the button at the left-hand side of Word's horizontal ruler for decimal tabs by clicking on it until you see the decimal tab icon (an upside-down T with a dot next to it). Finally, create the tab by clicking on the place on the ruler where you want the tab to be. If you already have numbers in the column, they will immediately align themselves with the decimal tab. If you enter new numbers, they will automatically align with the tab as well—without your having to enter a tab into each cell.

This trick works with decimal tabs only. If you need the equivalent of left, right, or center tabs, format the column with left, right, or center paragraph alignment. If you need indented first lines or indents for subsequent lines only for paragraphs in a column, format the paragraphs with an indented or hanging first line.

 

The Office 2003 installation can enable IE's script debugging
during installation

Top

The Office 2003 installation can enable IE's script debugging
during installation, which can result in dialog boxes that prompt you
to debug errors in scripts. To turn off this behavior, perform the
following steps:
1. Open the Control Panel Internet Options applet.
2. Select the Advanced tab.
3. Under the Browsing section, select the "Disable script
debugging" check box and clear the "Display a notification about every
script error" check box.
4. Click OK.
When the system prompts you for a username and password when you
use Microsoft Internet Explorer (IE) to open a Microsoft Word document
on a computer that has Microsoft Office 2003 installed

Top

When you open the Word document, IE tries to write the document
name to the list of most recently used files. However, before IE can
add the document name to the list, it attempts to obtain read/write
access to the document, which can result in the username and password
request. To resolve this problem, you must configure your system to
not add Word documents to the most recently used files list by
performing the following steps:
1. Start a registry editor (e.g., regedit.exe).
2. Navigate to the
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Word\Options registry
subkey.
3. From the Edit menu, select New, DWORD Value.
4. Enter the name DontAddToMRUIfURL, then press Enter.
5. Double-click the new value, then set it to 1.
6. Click OK.
7. Close the registry editor.

This problem also exists with Office XP. The solution is the same,
except you navigate to the
HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Word\Options registry
subkey in Step 2 and you must request a patch from Microsoft Product
Support Services (PSS--make sure you reference Microsoft article
"WD2002: Password Prompt When You Close a Word Document You Opened in
a Web Browser," http://support.microsoft.com/?kbid=324328 ). No patch
is needed for Office 2003.

 

Assign default formatting for new AutoShapes and text boxes in Word 97-2000-2001-2002

Top

Sometimes you'll want the AutoShapes and text boxes in a
document to use the same formatting. You don't need to apply the
same formatting to each object yourself. Instead, you can simply
set custom AutoShape defaults. First, insert a text box or any
AutoShape in your document, then apply it the desired color,
line, margin, 3-D, and shadow formatting. Next, click once on the
object to select it, and then choose Draw | Set AutoShape
Defaults from the Drawing toolbar. (In Word 2001, click the Set
AutoShape Defaults button on the Drawing toolbar.) The next
AutoShape or text box you add to your document automatically uses
the default formatting specifications you applied to the
original. (Note: Word saves custom AutoShape defaults only within
the current document.)
Strip Personal Information from Word Documents

Top

Have you ever written a venomous letter and then edited it down to something less offensive? If you've enabled the fast save feature, earlier versions of your document may still be present. If the document was edited with Track Changes enabled, a name is associated with each change. Fortunately, you can get rid of all the personal information with a few simple settings.

Choose Options from the Tools menu, click on the Save tab, and uncheck the box labeled Allow fast saves. Now click on the Security tab and check the box titled Remove personal information from this file on save. In Word 2003 the check box's title is slightly different: Remove personal information from file properties on save. When you save the file, the Author, Manager, Company, and Last saved by fields are cleared. Names in comments or edits are changed to simply Author. Any routing slip or e-mail header information is also removed. If the document contains tracked changes, you may want to accept them all before saving.

The Allow fast saves option is global and is present in Word 2000 also. The Remove personal information option is specific to the current file and is present only in Word 2002 and later. If you want that option to be the default, click on the File Locations tab in the Tools | Options dialog and note the folder containing user templates. In that folder, open the file Normal.dot. Check the Remove personal information box as noted above, then save and close the file. All new files created from this point on will have that feature enabled by default.

 

Change a Word 2002 field into static text

Top

Field codes make it easy to update document information that's
subject to change. For instance, if you insert a Date field in
your document, the field results display the current date each
time you update the field. Sometimes, however, you may want to
prevent a field's results from being updated. For instance, you
may reach a point where you no longer want the date displayed by
your Date field to change. One way to do so is to lock the field
by selecting it and pressing [Ctrl][F11]. Locking a field
preserves the field code but prevents the field results from
being updated. You can then unlock the field by selecting it and
pressing [Ctrl][Shift][F11]. However, what if you want to get rid
of the field code without deleting the field's results? This
little-known technique is known as unlinking a field. To unlink a
field, select the field and then press [Ctrl][Shift][F9]. As an
alternative, press [Ctrl]6. Word unlinks the field by removing
the field code and displaying the field's results as static
document text.
Give your text underlining some new style in Word (2002)

Top

Although you can quickly apply standard underlining to your text
using the Underline button on the Formatting toolbar, many people
don't realize how easy it is to jazz up the underline style using
the Font dialog box. To add a unique style of underlining, select
the text you wish to underline and choose Format | Font. Next,
click on the Font tab in the resulting Font dialog box, and then
click on the dropdown arrow in the Underline Style list box (near
the center of the Font property sheet). Now you can select any
option, from dotted and dashed to waves or double straight
underlines--you can check out how the selected style looks with
text in the Preview window. Once you've decided on an underline
style, click OK to apply the formatting and exit the Font dialog box.
Super-Superscripts in Word

Top

For complicated equations in Word 2002, you may want to use the Equation Editor. Assuming you have the Equation Editor installed, you can launch it from Word by choosing Insert | Object, selecting the Create New tab, finding Microsoft Equation 3.0 in the Object Type list, and clicking on OK.

For simple equations like the one you describe, you may want to fall back on Word's Equation field. A Word field translates a command into a result. If you know the command, it's easy to enter the field. First type Ctrl-F9 to enter the field code markers (which look like curly brackets). Then enter the field commands between the markers (see Figure 3). In this case the field would read Eq e\s\up2(7x)\s\up4(2). This tells Word to create an equation by entering an e, followed by a superscript that is 2 points higher, using the text 7x. Then enter a superscript that's a total of 4 points higher than the e, using the text 2.

For the complete list of equation field commands in Word 2002, choose Help | Microsoft Word Help. Select the Answer Wizard tab and type Equation field as the item to search for, then click on Search. In the Select topic to display list, choose Field codes: Eq (Equation) field and explore the options.

 

 As noted in the past this is a windows 98 through windows XP Pro Support Site! 

As in The Past The Service Is Free As Long as You Can Use My Form!

Site Index

 

 

Top

  Official PayPal Seal

Access my new PDF and Zip archives of Windows XP Home And Pro Tips!

<<<< Back To The Main Page

 

 

All products mentioned are registered trademarks or trademarks of their respective companies.
Questions or problems regarding this web site should be directed to the
Webmaster.
Copyright © 1999-2008  Internet Fixes. All rights reserved.      
Legal Disclaimer

This Site Is Part Of The Internet Fixes Network!

Hit Counter